advisors' & Coachs' FAQs

FUNDRAISING

• All Fundraisers must be approved by ASB

  • Submit an ERF at least 3 weeks prior to marketing your fundraiser.

    • Check the status of your ERF request BEFORE marketing begins

  • Deposit all money with the Fundraiser Deposit form

  • Checks must be made out to EVHS Athletics/ your sport

  • All donations must be deposited with the Donations Deposit Form

    • This includes online donation drives - ALL fundraising of any kind must be approved by ASB

    • Checks must be mailed directly to EVHS School Bank.

PURCHASING

• NO CHECKS can be cut without an invoice AND prior approved receipt.

  • NO EXCEPTIONS!

• All Purchases must be prior approved via an RPO (Request for Purchase Order)

  • Reimbursements must be prior approved and receipts signed and submitted asap

  • Contracts for busses or other long term items must be approved BEFORE scheduling

• Acceptable Purchases Include:

  • Awards for your team leaders

  • Food and decoration for team banquets

  • Uniforms or other clothing items that students have raised money to pay for

  • Equipment for team usage

  • Travel and/or hotel for tournaments

  • Security Officer and/or Custodial reimbursement to EVHS Facilities account

• Unacceptable Purchases Include:

  • Coaching bonus or payment to any staff member

  • Gifts or Gift Cards

  • Non-Preapproved Items

    • Approved = Club Approval, Advisor Approval, ASB Approval AND Admin Approval

    • Check the RPO Tracker for the status of your RPO BEFORE spending any money

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